CMI Submission Guidelines

 

  Table of contents

 

1. Submitting your abstract for a presentation (250-400 words)
2. Submitting your abstract for a poster (250-400 words)
3. Submitting the text summary of your presentation (4-6 pages)
4. Submitting a short introduction for use at event (75-100 words)

 

Please take at look at our Information for Presenters page.

 

1. Submitting your abstract for a presentation

 

The event's steering committee will use the abstracts to select our speakers. Abstracts for accepted talks are sometimes posted on our web site before the event.

  • If you offer to make a presentation and are accepted, you have assumed responsibility for sending a text version of your summary before the event. You will also need to send us a short paragraph to introduce you at the event.

Please send the following information:

 
Title Write this as you would like it to appear on the conference agenda. Keep it brief and make sure that your topic is clear.
Presenter’s information Name, affiliation, email address, phone number, postal address, web site if you have one. If you are co-presenting, include this information for both presenters.
Co-authors Names, affiliations, email addresses.
Abstract length 250-400 words.
Formatting Use Microsoft Word and keep your formatting very simple.
Biographical notes Please explain your background and credentials as it relates to the work you are presenting on. This is not a request for your résumé!!
Audio-visual support We assume you will bring your presentation in PowerPoint format, Windows platform, on a memory stick or CD. If you are working with a Macintosh, please test your presentation on a PC before you come. If in doubt, convert your presentation into a PDF file. We have a digital projector, screen, and PC computer set up for each event. If you need other audio visual support, such as sound or an overhead transparency projector, please specify.

 

Send your information by email, as an attachment, to office@cmiae.org. Title your email something like: “Abstract for Event X”. You will receive an email thanking you for the abstract within a couple of days. Call if you don't receive this email.
 

Questions?

Call Jackie Morris at the CMI office, 250-837-9311 or office@cmiae.org


Here is an example of what we'd like you to send us:

 

Assessing impacts on Ktunaxa Nation cultural resources from ecological restoration timber thinning and prescribed burning in the Rocky Mountain Trench

 

Thomas Gregory Munson

C/o Westland Resource Group Inc.

# 203 – 830 Shamrock Street, Victoria, BC V8X 2V1

Email: munson@westland.com

Phone: 250-592-8500

 

Abstract

 

Timber harvest and prescribed burning in the Rocky Mountain Trench in southeastern British Columbia are part of long-term ecological restoration in the forest and grassland ecosystems of the region. Conducted in the traditional territory of the Ktunaxa Nation, this restoration work has the potential to impact Ktunaxa pre-contact archaeological sites around kettle lakes in the Trench. The focus of this research project was the integration of cultural information into ecosystem restoration decision-making processes. Detailed inventory of archaeological sites was completed using standard archaeological site inventory procedures; this inventory information served as the baseline data prior to monitoring of timber harvest activities around the cultural sites, carried out under prescribed winter conditions of frozen ground and snow cover. Surface soil disturbance surveys were completed around the sites following the timber harvest activities, to assess impacts to Ktunaxa archaeological sites. Management recommendations were advanced pertaining to reduction of impacts of timber harvest equipment and prescribed fire on cultural sites. These include: timber harvest only under prescribed winter conditions; use of low impact harvest equipment; exclusion of equipment from ecologically and culturally sensitive sites; and training of field staff in identification and protection of cultural sites. Ktunaxa Nation natural resources staff must be involved in all aspects of ecological restoration planning – including initial archaeological impact assessments, determining what restoration activities take place around cultural sites, monitoring of timber thinning and prescribed burning processes and post-harvest and post-fire impact assessments – to fully protect cultural resource values. Ecological restoration activities will be improved by the successful integration of Ktunaxa cultural information and values into restoration practices. The Ktunaxa Nation can assist in the process of improving cultural site planning and protection by educating resource development and fire protection field staff prior to the carrying out of timber harvest and prescribed burning in the Rocky Mountain Trench.

 

Thomas Munson background

 

Thomas has worked with First Nations in the Yukon Territory, British Columbia and Colombia, South America, for much of the past 20 years. His work experience on behalf of First Nations includes assessment of impacts of resource development on archaeological and cultural sites, ethno-botanical field studies, traditional use research, multi-party treaty negotiations and environmental impact assessment projects. He also worked as an Archaeological Field Technician in the Victoria area for Millennia Research Inc., conducting fieldwork and preparing Archaeological Impact Assessment (AIA) reports. Thomas has worked with Westland Resource Group since October of 2006, specializing in Aboriginal Interest and Use Studies, and assessment of the impacts of development projects on First Nation rights and interests around the province. Current projects include assessment of impacts of the Gateway Highway Project in the Fraser Valley, Whistler Nordic Legacy Ski Trails in the Callaghan Valley, and the Pacific Trails Pipeline project planned between Prince George and Kitimat. 

 

Thomas received a Master of Science (Interdisciplinary) degree from the University of Victoria in 2006. His thesis research investigated the impacts of timber harvest and prescribed burning on archaeological sites in the Rocky Mountain Trench of southeastern British Columbia, in association with the Ktunaxa Nation.

 

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2. Submitting your abstract for a poster

 

We will list the posters on the conference agenda, and we will include your abstract in the “conference summary” for the event.

You can bring a paper poster to affix to the wall, a tabletop display, or a free standing exhibit. Here, all are referred to as posters.

  • Posters should be related to the theme of the event.

  • The CMI is not an advocacy group; if your poster has an advocacy theme it will be rejected.

  • Posters or displays that are primarily an advertisement for your company require you to pay a fee. Please see “Exhibitor Fees”. (information coming soon)

Please send the following information:

 

Title Keep it brief and make sure that your topic is clear.
Presenter’s information Name, affiliation, email address, phone number, postal address, web site if you have one.
Co-authors Names, affiliations, email addresses.
Abstract length 250-400 words.
Formatting of abstract Use Microsoft Word and keep your formatting very simple.
Size/ type of your poster You are welcome to bring a poster to tape to the wall, a table-top display (we supply the table and tablecloth) or a free standing display. Electrical outlets are in short supply. Please specify your needs so we can plan accordingly. Bring your own tape or pins.

 

Send your information by email, as an attachment, to office@cmiae.org .Title your email something like: “Poster for Event X”.  Within a couple of days you will receive an email thanking you for the abstract. Call if you don't receive this email.
 

Questions?

Call Jackie Morris at the CMI office, 250-837-9311 or office@cmiae.org

 

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3. Submitting the text summary of your presentation
 

Your text summary will be compiled with information from the other presenters into a “Conference Summary”; which will be posted as a free PDF download on our web site.

  • If you offered to make a presentation, you have also assumed responsibility for  sending a text version of your summary before the conference.

  • We do not accept PowerPoint slides in lieu of a text summary. We are wary of people copying slides from our web site and then using the information in un-authorized or inappropriate ways. If someone requests your PowerPoint slides, the request will be forwarded directly to you.

  • This is not a peer reviewed document.

  • Text summaries are not available to the participants until they are compiled into the edited conference summary.

Send this information:

 

Title Keep it brief and make sure that your topic is clear. This should match the title on your abstract.
Presenter’s information Name, affiliation, email address, phone number, postal address, web site if you have one. In the conference summary we will include only your name, affiliation, town, and email address.
Co-authors (if applicable) Names, affiliations, email addresses.
Length of your summary At a minimum, provide a one page expanded abstract. There is no maximum size. Most people send in 4-6 pages, single spaces, including illustrations and references.
Formatting of your text Use Microsoft Word and keep your formatting very simple. Your formatting will be stripped and rebuilt so it matches the rest of the document
Web sites If you referred to web sites in your presentation, please be sure to include them in your text summary.
Illustrations

Include only those that are necessary; lots of illustrations bulk up the file size of your submission and the final document. Illustrations should be captioned. We assume that the illustrations are yours, or that you have obtained permission to include them.

All tables and figures should be referred to in the text.

Published work Copyright laws mean we cannot accept a paper that has been published. If your presentation was about something you have published, send us an abbreviated version of the paper and the citation.
References Use the author-date system when citing published works or acknowledging unpublished material in the text. List these references alphabetically at the end of the manuscript. Try to keep explanatory footnotes to a minimum. For examples of bibliographic citation style, refer to the BC Ministry of Forests’ Forest Science Program Style Guide and Author Manual, available on-line at: http://www.for.gov.bc.ca/hfd/pubs/Docs/Mr/Mr041.htm  (this document will be replaced with a new version in March 2008)
Acknowledgements Just a reminder; you may wish to acknowledge your funders and partners in your summary.

 

Send your text summary by email, as an attachment, to office@cmiae.org . Title your email something like: “Paper for Event X”.

Your text may have some minor editing done to improve sentence structure or to make punctuation or terms consistent the rest of the document. You will have an opportunity for review when it is returned from our professional editor and before the document is finalized.

Would you like to see samples of the conference summaries we have prepared for other events? Look at the “Past Events” section of our web site for a list of past conferences, choose a conference, and follow the link to the PDF download.
 

Questions?

Call Jackie Morris at the CMI office, 250-837-9311 or office@cmiae.org

 

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4. Submitting a short introduction for using at the event
 

Please send us a SHORT text that the Master of Ceremonies can read out loud to introduce you at the event. It should include a bit about your background and your credentials for giving the talk. Length should be 75 – 100 words

 

Tip – read your introduction out loud to yourself a few times, or have someone read it to you.

Here is a sample introduction:

 

Trevor Kinley has worked with mountain caribou since 1993, including leading the research for the Purcell Caribou Project, working on habitat modeling projects for a number of subpopulations, and participating in several provincial and regional management committees. He and Nancy Newhouse operate Sylvan Consulting Ltd. in Invermere, with current projects involving caribou, badgers, bighorn sheep, and roadkill prevention. Trevor holds a Master of Environmental Design degree from the University of Calgary.

 

Questions?

Call Jackie Morris at the CMI office, 250-837-9311 or office@cmiae.org

 

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 Columbia Mountains Institute of Applied Ecology
Box 2568 Revelstoke, B.C. VOE 2SO
Tel: 250-837-9311 Fax: 250-837-9311
E-mail:
office@cmiae.org
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